{"id":11055,"date":"2023-06-07T08:45:18","date_gmt":"2023-06-07T08:45:18","guid":{"rendered":"https:\/\/bacusevents.com\/i-want-to-work-as-a-freelance-in-events-what-do-i-need-to-know\/"},"modified":"2024-05-01T05:56:52","modified_gmt":"2024-05-01T05:56:52","slug":"i-want-to-work-as-a-freelance-in-events-what-do-i-need-to-know","status":"publish","type":"post","link":"https:\/\/bacusevents.com\/en\/i-want-to-work-as-a-freelance-in-events-what-do-i-need-to-know\/","title":{"rendered":"I want to work as a freelance in events, what do I need to know?"},"content":{"rendered":"<div style='padding-bottom:20px; font-size:40px;' class='av-special-heading av-special-heading-h2  blockquote modern-quote modern-centered  avia-builder-el-0  el_before_av_textblock  avia-builder-el-first   av-inherit-size '><h2 class='av-special-heading-tag '  itemprop=\"headline\"  >I want to freelance in events, what do I need to know? | S\u00f2nia Fr\u00edas, EventoPlus expert answers today<\/h2><div class='special-heading-border'><div class='special-heading-inner-border' ><\/div><\/div><\/div>\n<section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock  '   itemprop=\"text\" ><p><span style=\"font-family: graphik-regular;\">If you are thinking about freelancing in events, there are certain things you should keep in mind. The first thing is that this decision, like any other, has pros and cons. The most relevant thing is that, despite having enough flexibility, there are months with a lot of activity and others with little. So you must be a good manager and organize your economy well: self-employment fees and other expenses are unforgiving. It is also important to know that there are different types of events and that each sub-sector has its high and low seasons; for example, at Christmas and summer there are hardly any corporate events, while the concert and festival season usually takes place in spring and summer.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\"><!--more--><\/span><\/p>\n<\/div><\/section>\n<div  data-size='featured'  data-lightbox_size='large'  data-animation='slide'  data-conditional_play=''  data-ids='6803'  data-video_counter='0'  data-autoplay='false'  data-bg_slider='false'  data-slide_height=''  data-handle='av_slideshow'  data-interval='5'  data-class=' avia-builder-el-2  el_after_av_textblock  el_before_av_one_full   '  data-css_id=''  data-scroll_down=''  data-control_layout='av-control-default'  data-custom_markup=''  data-perma_caption='aviaTBperma_caption'  data-autoplay_stopper=''  data-image_attachment=''  data-min_height='0px'  data-default-height='28.666666666667'  class='avia-slideshow avia-slideshow-1  av-control-default av-default-height-applied avia-slideshow-featured av_slideshow  avia-builder-el-2  el_after_av_textblock  el_before_av_one_full    avia-slide-slider '  itemprop=\"image\" itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/ImageObject\" ><ul class='avia-slideshow-inner ' style='padding-bottom: 62.6204238921%;' ><li  class=' av-single-slide slide-1 ' ><div data-rel='slideshow-1' class='avia-slide-wrap '   ><img src='https:\/\/bacusevents.com\/wp-content\/uploads\/2023\/06\/Bacus-Events-News-freelance-eventos.webp' width='519' height='325' title='Bacus Events - News - freelance eventos' alt=''  itemprop=\"thumbnailUrl\"   \/><\/div><\/li><\/ul><\/div>\n<div class=\"flex_column av_one_full  flex_column_div av-zero-column-padding first  avia-builder-el-3  el_after_av_slideshow  el_before_av_one_full  \" style='border-radius:0px; '><p><section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock  '   itemprop=\"text\" ><p><span style=\"font-family: graphik-regular;\">As you know, there are different types of agencies: communication agencies, congress organization agencies (OPC), incoming market agencies (DMC), outgoing agencies (outgoing market) or production agencies, among others. Today I would like to talk about the MICE (Meetings, Incentives, Conventions, Exhibitions) segment.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">Access to the world of events itself is not difficult, as you can enter from different fields, disciplines or studies; the spectrum of profiles is unlimited. Freelancers do not necessarily and only come from the tourism sector, as is often believed. Some even combine more than one professional activity. That said, there are three freelance working dynamics: office-based (on-site or teleworking), operational (execution of the event in the field) and mixed (combination office\/operational).<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">Office freelancers work on a project basis and at a fixed daily rate, while operational freelancers work on a service basis and at hourly rates. The ideal way to have year-round work is to be able to combine both options. A good level of English is essential and the more languages the better.<\/span><\/p>\n<\/div><\/section><br \/>\n<div style='padding-bottom:20px; font-size:40px;' class='av-special-heading av-special-heading-h2 custom-color-heading blockquote modern-quote modern-centered  avia-builder-el-5  el_after_av_textblock  el_before_av_textblock   av-inherit-size '><h2 class='av-special-heading-tag '  itemprop=\"headline\"  >Freelance office  <\/h2><div class='special-heading-border'><div class='special-heading-inner-border' ><\/div><\/div><\/div><br \/>\n<section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock  '   itemprop=\"text\" ><p><span style=\"font-family: graphik-regular;\">The office profile is usually in high demand as agencies require their collaboration to cope with work peaks. Depending on the project, we can work for days, weeks or months. To fill your schedule you will probably have to work with several agencies, so you will have to adapt to different work methodologies and be flexible, since each agency and each client is different.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">To work from project to project, having good Excel and PowerPoint skills, as well as being efficient, meticulous and orderly, will help you a lot. If you recognize yourself in this profile, it will be relatively easy for them to count on you.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">You can be a project manager or assistant. You will have to pay attention to the briefing, make proposals, prepare presentations, prepare quotations, create and design the program and manage the invoicing. You will be able to lead the whole project (from quotation to closing the accounts) or a part of it (managing transportation, accommodation, activities, dinners, etc.). When you receive the file of a project that is already underway, it is important to review all the details.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">By the way, do you know how many people are involved in the organization of an event? How well do you know the different suppliers? Transportation, hotels, restaurants, caterers, activity companies, audiovisual companies, assemblers, industrial suppliers (stands, carpentry, lighting, decoration, furniture, plants, graphic design, illustration, writing, printing&#8230;), official guides, interpreters, translators, hostesses, security, cleaning staff, protocols, official procedures (e.g. permits), etc. Without a good production and logistical coordination of all the actors, the show cannot go well.<\/span><\/p>\n<\/div><\/section><br \/>\n<div style='padding-bottom:20px; font-size:40px;' class='av-special-heading av-special-heading-h2 custom-color-heading blockquote modern-quote modern-centered  avia-builder-el-7  el_after_av_textblock  el_before_av_textblock   av-inherit-size '><h2 class='av-special-heading-tag '  itemprop=\"headline\"  >Operational freelance<\/h2><div class='special-heading-border'><div class='special-heading-inner-border' ><\/div><\/div><\/div><br \/>\n<section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock  '   itemprop=\"text\" ><p><span style=\"font-family: graphik-regular;\">This profile is the one who executes the event program. It is the first and last contact that the participant will have at the destination, therefore, friendliness and flexibility, the ability to manage and improvise, plus a good knowledge of the city and suppliers are essential. They represent the quality of the agency&#8217;s services.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">They are the &#8220;face of the event&#8221; or the &#8220;shadow actors&#8221;. Together with the agencies&#8217; project managers, they are responsible for the success of the event, as contracted. There is no point in creating a super event if it is not well coordinated, if mistakes are made, or if a part of the event is screwed up because all the details are not taken into account. They can be very intense days with little sleep. Are you comfortable with it?<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">Of the operational freelancers or on-site coordinators, agencies tend to work with those they already know. Even so, this is usually the most unstable option in terms of income.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">Operational freelancers can be very helpful to agencies by providing feedback on services, pointing out new suppliers and helping to resolve unforeseen issues. Keeping up to date is important.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">In both profiles, you have to be very capable of accepting last minute changes (program modifications, cancellations, flight variations&#8230;), and have a good knowledge of new technologies: registration with iPads, meeting apps, etc., and, increasingly, knowledge of sustainability in events.<\/span><\/p>\n<\/div><\/section><br \/>\n<div style='padding-bottom:20px; font-size:40px;' class='av-special-heading av-special-heading-h2 custom-color-heading blockquote modern-quote modern-centered  avia-builder-el-9  el_after_av_textblock  el_before_av_textblock   av-inherit-size '><h2 class='av-special-heading-tag '  itemprop=\"headline\"  >How to get projects or services? Fees?  <\/h2><div class='special-heading-border'><div class='special-heading-inner-border' ><\/div><\/div><\/div><br \/>\n<section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock  '   itemprop=\"text\" ><p><span style=\"font-family: graphik-regular;\">You will get work by applying to agencies and through peer referrals. There is no freelance association in the MICE sector.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">With respect to rates, the range is very wide. Each agency usually has its own. In the incoming market (receptive), office work is usually a fixed amount per day and the operation depends on the type of services. They are highly variable. In the outgoing market, it is a flat rate per day, also depending on the agency. But beware, don&#8217;t be dazzled by the initial numbers. Break them down well. Think that you don&#8217;t work all year long, that you have to subtract from the rate the 15% income tax and the self-employed fee, which is increasing.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">In order to be able to invoice, it is mandatory to be registered in the IAE (Tax Authorities) and in the Special Regime for Self-Employed Workers (Social Security). Please note that you will have to complete different administrative formalities throughout the year: quarterly VAT, annual VAT summary and other forms, depending on your particular situation. To reduce the risk of inspection, it is advisable to remain registered even during the off-peak months.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">On the other hand, some agencies may ask you for the Contractors Certificate and it is highly advisable that you get well informed about the retirement issue. For all these reasons, it is advisable to have a good advisor.<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">No job is perfect, but if you are passionate about dealing with people, immersing yourself in different cultures and discovering new places, as well as management and organization, and you are adaptable, flexible and decisive in handling the unforeseen events that always arise and don&#8217;t mind long working hours, then: Welcome to the world of events!<\/span><\/p>\n<p><span style=\"font-family: graphik-regular;\">Are you up for it?<\/span><\/p>\n<\/div><\/section><br \/>\n<section class=\"av_textblock_section \"  itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock  '   itemprop=\"text\" ><p><span style=\"font-family: graphik-regular;\">Source &#8211; Cristina Mu\u00f1oz &#8211; https:\/\/www.eventoplus.com\/preguntale-al-experto\/quiero-trabajar-como-freelance-en-eventos-que-tengo-que-saber\/<\/span><\/p>\n<\/div><\/section><\/p><\/div><div class=\"flex_column av_one_full  flex_column_div av-zero-column-padding first  avia-builder-el-12  el_after_av_one_full  avia-builder-el-last  column-top-margin\" style='border-radius:0px; '><div class='avia-button-wrap avia-button-center  avia-builder-el-13  avia-builder-el-no-sibling  '><a href='javascript: history.go(-1)'  class='avia-button   avia-icon_select-yes-left-icon avia-color-black avia-size-medium avia-position-center '   ><span class='avia_button_icon avia_button_icon_left ' aria-hidden='true' data-av_icon='\ue880' data-av_iconfont='entypo-fontello'><\/span><span class='avia_iconbox_title' >Back<\/span><\/a><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are thinking about freelancing in events, there are certain things you should keep in mind. The first thing is that this decision, like any other, has pros and cons. The most relevant thing is that, despite having enough flexibility, there are months with a lot of activity and others with little. So you [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":10202,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[137,129,209],"tags":[139,170],"class_list":["post-11055","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-events","category-news-en","category-staff","tag-events","tag-sustainability"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.0 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>I want to work as a freelance in events, what do I need to know? - Bacus Events - Creaci\u00f3n y Organizaci\u00f3n de Eventos<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bacusevents.com\/en\/i-want-to-work-as-a-freelance-in-events-what-do-i-need-to-know\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"I want to work as a freelance in events, what do I need to know?\" \/>\n<meta property=\"og:description\" content=\"If you are thinking about freelancing in events, there are certain things you should keep in mind. 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